Terms and Conditions

YOGA RETREAT TERMS AND CONDITIONS

Your contract is with Sanya Ormiston.

Your contract will incorporate these Yoga Retreat Terms and Conditions (“Terms and Conditions”). It is therefore important that you read carefully, the following Terms and Conditions as these will form the basis of your contract.

Interpretation

1. Reference to “you”, and “your” means the persons named in the booking (including any person added or substituted subsequently.
2. “We”, “Us”, “Organiser” and “Our” means Sanya Ormiston, the organiser of the yoga retreat.
3. Reference to “retreat’ means the services we have agreed to provide or provide you with under your booking with us.
4. References to “Retreat Start Date” means the start date of the yoga retreat you have booked a place onto as stated on the payment info document that you receive via email before paying your deposit.
5. A reference to “in writing” refers to email only. The email should be sent to Sanya Ormiston at yogabysanya@gmail.com

1. Booking

(a) Your booking shall only be deemed to be accepted and a contract in existence, once when we have received cleared funds of deposit from you. The amount of deposit payable will be confirmed in a PDF sent to you by email, upon receipt of your enquiry of making a booking onto the retreat.

(b) The contract incorporates these “Yoga Retreat Terms and Conditions which are governed by English law and the jurisdiction of the courts of England and Wales.

(c) All notices and communications regarding this contract should be sent by email to yogabysanya@gmail.com.

(d) We reserve the right to refuse to accept bookings in our absolute discretion without stating the reason for doing so.

(e) We will not share your personal details provided with any third parties.

2. Payment

(a) The price stated in the PDF sent to you via email for your booking is stated in the local currency of the country where the retreat will take place. Please convert the currency into GBP using www.xe.com before making each payment (on the same day).

(b) Please ensure that any additional transfer fees are covered by you.

(c) Minimum amounts due and their payment deadlines will be stated on your booking PDF; if the minimum payments are not made by the due dates, we reserve the right to cancel your booking and you will not be refunded any previous payments that have already been made.

(d) Payments can be made by bank transfer. If paying from an international bank (outside of the UK), we recommend to use www.wise.com.

3. Your Travel Arrangements

All travel arrangements are your responsibility and at your own cost. We shall not be held liable for any consequences arising from delays or cancellations in any of the companies you may have made arrangements with, or for any irregularities in your documentation required for travel. Transfers to/from the retreat are at your own cost, unless otherwise specified.

4. Travel Insurance

(a) We require each trip member to purchase individual travel insurance for their trip for both international escapes and domestic escapes. We suggest that you include “cancel for any reason” with your policy, as well as cancellation.  You must purchase travel insurance that includes medical coverage. We recommend you purchase insurance within 1-2 weeks after making your first trip payment (ie. flight or escape reservation) to secure the best price and best coverage. Clients are responsible at all times for their own personal documents, baggage and equipment, whether hired or not. You should bring the policy with you in case of an emergency.

5. Your Health

(a) It is your responsibility to let your Yoga Instructor know if you have any injuries and to be mindful at all times of your own body’s capability during the retreat. If you experience any injury or discomfort during any activity during the retreat, then you must desist immediately.

(b) It is also your responsibility to consult a doctor with an understanding of yoga to check that you are sufficiently fit and healthy to undertake yoga classes and other physical activities that you may choose to do whilst on the retreat.

(c) Please advise us of any mental or physical health conditions and dietary requirements before you book. If you have health conditions and dietary requirements that may be affected by the activities offered on our retreats we reserve the right to advise you to desist and in the interests of your wellbeing, or others, we may decline your stay at our retreats.

(d) Whilst all measures are taken to ensure a high standard of health and safety, we are situated in the countryside where the land is uneven and we shall not be responsible for any injuries caused by uneven terrain.

(e) Women who are 12 to 28 weeks pregnant are advised to consult a health practitioner to confirm that they are fit to travel and able to engage in the activities that we provide. We would prefer pregnant women to have done a little yoga before they arrive.

(f) Our food will be prepared to the highest possible standards but food preparation carries with it inherent risks. It is your responsibility to advise the organisers of any food allergies or intolerances, at least one week before the arrival date. We do not accept any liability for illness caused by food consumption.

7. Cancellation by you

(a) You (or any member of your party) may cancel your booking at any time, providing that the cancellation is made by the person submitting the booking form and is notified to us in writing. Cancellation will take effect the day such notification is received by us. Deposits/payments are non-refundable in case of cancellation by you unless otherwise stated on your booking PDF. However, if another person can be found to take your place, then we may offer you the opportunity to transfer your deposit to a future retreat, at our discretion.

(b) Bookings are for the stated period of the retreat. There are no refunds for an unused portion of the retreat. If the reason for cancellation is covered under the terms of your Insurance Policy, you may be able to make a claim on your insurance.

8. Amendments by us

Occasionally, changes may have to be made (e.g. class times, venue or other arrangements), which we reserve the right to do at any time. If your accommodation has to be changed, we will do our utmost to provide accommodation of a similar rating. If, for any reason, Sanya Ormiston is unable to host the retreat herself in person, a substitute teacher/facilitator will be found to take her place. If a significant change becomes necessary, we will inform you as soon as reasonably possible if there is time before your departure. No refunds or compensation will be given to guests for such changes.

9. Cancellation by us

We reserve the right to cancel a retreat in case of unforeseen circumstances, in which case will receive a full refund of any amount that has already been paid. We will always make our best efforts to avoid cancelling a retreat.

10. Our liability to you

(a) We accept responsibility for ensuring that the retreats are supplied as described and that the services we are contractually obliged to provide are to a reasonable standard.

(b) We do not accept any liability for cancellations, delays or changes caused by war, threat of war, terrorist actions or threats, closure of airports, civil strife, industrial action, natural disaster, technical problems to transport, staff cancellations, unforeseen changes in your personal circumstances or other events beyond our control.

(c) We are not liable for any injuries you may incur. Yoga classes are undertaken at your own risk. We are not liable for any medical or psychiatric conditions, which may develop during or subsequent to the retreat. We are not liable for loss of, or damage to, your personal property.

11. Group Bookings

Where a booking is made on behalf of several individuals the booking is conditional on the person(s) paying having authorisation from all the individuals named on the booking form to enter into this contract. The terms of this contract will apply to each member of the group as though they had paid for their own retreat individually and directly to us.

12. No Liability for possessions

(a) It is your responsibility to ensure that your possessions are kept safe at all times. This includes hire cars or other hired equipment.

13. Complaints

If you have a problem during your retreat, please inform the organiser immediately and he/she will endeavour to put things right. Please note that we cannot be responsible for the individual behaviour of any group member or other guest sharing your accommodation.

14. Privacy Policy

We do not share customer details with any 3rd parties. Any personal information that you provide to us will be used only for the service you requested. This information is used only for administration of the site system and in the compilation of statistics used by us to assess the use of the site. This privacy policy does not cover the links within this site linking to other sites.

15. Photography

I, for good and valuable consideration, the receipt of which is hereby acknowledged, hereby irrevocably authorise SANYA ORMISTON to use photographs of me and or my property and authorise her and her assignees, licensees, legal representatives and transferees to use and publish (with or without my name) photographs, pictures, portraits or images in any and all forms and media and in all manners including composite images or distorted representations, and the purposes of publicity, illustration, commercial art, advertising, publishing (including publishing in electronic form on CDs or internet websites), for any product or services, or other lawful uses as may be determined by the photographer or studio name here. I further waive any and all rights to review or approve any uses of the images, any written copy or finished product. I am of full legal age and have read and fully understand the terms of this release. 

YOGA STUDENT WAIVER AGREEMENT

I understand that yoga requires and includes physical movements. I realise that yoga also provides relaxation, stress relief, stress education and awareness. As with any physical activity, the risk of injury, even serious or disabling, is always present and cannot be entirely eliminated. If I experience any pain or discomfort, I will notify the instructor, adjust my posture and listen to my body. I will not push my body too far and will ask for support from the teacher if needed.

Yoga is not a substitute for medical care or diagnosis. Yoga can work well in conjunction with traditional medical care. I will practice yoga only after discussing it with my doctor and gaining their approval. I affirm that I alone am responsible to decide whether to practice yoga. I hereby agree to irrevocably release and waive any claims that I have now or hereafter may have against SANYA ORMISTON.

I, hereby agree to the following:

1. That I am participating in yoga classes offered with SANYA ORMISTON, where I will receive information and instruction about yoga. I understand that yoga requires physical exertion which may be strenuous and may be strenuous and may cause physical injury. I am fully aware of the risks involved.

2. I understand that it is my responsibility to consult with a physician prior to and in reference to my participation in yoga classes. I warrant and represent that I am physically fit and have no medical condition that would prevent my full participation in yoga.

3. In consideration of participating in yoga, I agree to assume full responsibility for any risks, injury or damages, which I might incur as a result in participating yoga.

4. I knowingly and voluntarily waive any claim I might have against SANYA ORMISTON for injury or damages that I may sustain as a result of participating in this program.

5. I, my heirs or legal representative forever release, waive, discharge and covenant not to sue SANYA ORMISTON for any injury or death caused by their negligence or other acts.

I have read the above release and waiver of liability and I fully understand its contents. I fully and voluntarily agree to the above terms and conditions.